Agresso QL Finance Product Information
Agresso QL Financials Overview
Agresso has an established pedigree as a financial management software developer. The Agresso QL software system delivers a unique blend of central control and devolved access, to provide a practical e-business software solution.
Detailed Application Information
Accounts Receivable
Almost all features in the Agresso QL Accounts Receivable module are user-defined. Control is therefore maximised. Agresso QL supports up to 999 sub-ledgers for any one Accounts Receivable module. These sub-ledgers can post to one General Ledger simultaneously.
Accounts Payable
Agresso QL allows a three level supplier hierarchy to be established. This is to cater for the purchasing of services and goods from suppliers who have a branch/head office structure. All posting can be made within this hierarchy, e.g. payments can be raised for a supplier at one level, posted to another supplier at another level, and finally sent to yet another supplier at another level. Allocations can be made between suppliers in the hierarchy. Full enquiry and reporting facilities are available that highlight and allow drill-down and across any defined set of supplier relationships.
Budget Management V4
The main purpose of the Budget Management module is to define, amend, and analyse budget sets. The budget module is fully integrated to all required modules, providing budget checking against either period, year to date or a complete year budget. Any number of budget sets can be held at any level of the chart of accounts, within the budget management module. A working budget may be used for checking purposes, however this may be updated as and when required. Budgets can have user defined calculation and phasing formulae applied within the system, with the additional ability for budgets to be “dragged and dropped” to and from 3rd party products for further work/analysis.
Cash Book
All cash input of any type, in the Agresso QL software System, is done via the Cash Book module. In line with all Agresso QL modules, the cash Book module ensures that users cannot access to post information to any structure in the General Ledger for which they do not have the authority.
Direct Debits
The Direct Debits module is designed to remove the administrative burden from the task of collecting customer payments on an instalment basis. This is achieved by defining a direct debit collection profile against any outstanding value which is then processed automatically with the payee’s bank using BACS functionality. After the initial mandate is set up virtually no manual involvement is required.
Fixed Assets
The Fixed Asset module can be fully integrated to the Accounts Payable module and the Purchase Ordering module. Hence, if an invoice is received, the asset or add on to an existing asset, can be registered automatically.
General Ledger V4
As the focal point of the system, the General Ledger integrates dynamically with every other module of Agresso QL Financials. For, example, when a purchase order is raised the associated commitment can be enquired on in the general ledger enquiry immediately.
General Ledger V4 plus Project Ledger
The General Ledger is fully integrated with the Project management module and the associated project charts. In addition to the general ledger posting chart, institutions can define multiple reporting and project charts. The ability to define project charts in addition to the main posting chart, enables institutions to obtain vital analysis regarding income and expenditure for individual projects. To help with the ever changing demands of financial reporting and institutional restructuring, reporting charts can be defined without the need to change the posting chart.
Inventory Control
Agresso QL takes a snapshot of the inventory prior to the stocktake and posts adjustments back to the main inventory after all adjustments have been authorised. This allows normal processing to be carried out during the time that stock taking is in progress.
Purchase Order Processing
Purchase order enquiries detail all information relating to an order, e.g. previous orders, requisitions, goods received, financial information, all from within one screen. Searches can be made by item, by text, by goods received, invoice, credit note etc. In summary, all information relating to a supplier and all movements relating to that supplier can be accessed from one point of enquiry in the system.
Sales Invoicing
Sales Invoicing can be used in combination with the Accounts Receivable module and additionally integrates to the General Ledger module and the Inventory Control module
Agresso QL Workbench
Users of Agresso QL Finance at all levels throughout the institution will appreciate the benefits of the QL Workbench desktop presentation. For core users in the finance department, it provides outstanding speed, power and flexibility. More casual, less accomplished users will appreciate the ease of use provided by the standard Windows “look & feel” and the ability to see everything in a single screen display. All users will enjoy the ability to define their own views of information using simple “point & click” functionality.
Finance Portal Information
ACP-ACR Account Creation Request
Finance departments have numerous requests for the creation of suppliers and customers from departments across their organisation. These are typically paper based and require re-entry into Agresso QL.
To reduce the amount of man-hours, consumables, and potential for errors it is sensible to automate this process using a web environment, and therefore is part of the Agresso QL Finance portal.
ACP-ACR Account Enquiry
The account enquiry is available for both the purchase and sales ledger depending on a user’s access. A number of search facilities are available to help a user find the appropriate account.
Budget Enquiry
There is no better way to encourage budget holders to work within budget guidelines than to give them real time on-line access to their current budget position. The Budget Enquiry web part does just this by allowing any user access to his/her range of general ledger account codes across any range of periods.
General Ledger Enquiry
The Agresso QL Finance Web Portal has been introduced as a means of delivering the desired distributed access using browser-based technology. It is more appropriate to the needs of occasional users, extremely flexible yet simple to deploy and conforms to all the business rules and restrictions defined within the core Agresso QL Financials system
General Ledger V4 Enquiries
The live enquiry will only display accounts to which the user has access, whilst a number of selection criteria are available to help the user with a specific search. For example, the user may wish to enquire on account balances for the current period or only those with a balance.
Internal Requirements
The ability for departments to cross-charge other departments for goods or services provided is an essential part of the functionality sought from within their finance system. The internal requirements module available within the finance portal helps to streamline and devolve this process by eliminating paper based requests for the finance department to raise the appropriate journal entries.
Award Management
Agresso’s Award Management system has been created to aid in the increasingly complex and demanding process of managing research through addressing a number of business critical requirements facing all research-active HEI’s.
Designed with the full collaboration and consultation of a number of UK institutions, Agresso Award Management meets key criteria for the successful implementation of a sophisticated system for the control of all activities in an institution which relates to research and grant projects.
Project Chart Enquiry
As part of the Project Accounting V4 module any number of Project Charts can be defined to analysis income and expenditure for projects. Project charts can span multiple years and allow detailed information relating to particular projects to be viewed whilst keeping summary information in the general ledger.
Purchase Request Process
This is one of the main areas of operation that lends itself to distributed processing. Electronic procurement makes the purchasing function more efficient. Because all institutions operate differently, flexibility of deployment is essential and four separate areas of functionality are available via the Agresso QL Financials Web Portal.
Sales Invoicing Request Entry
There are numerous occasions where departments require a sales invoice to be created by the central finance department for services provided. Although it is unlikely that the finance department would ever want to devolve this process in its entirety there is good reason to allow the departmental user in question to provide all the details electronically so that re-keying from paper-based documents is eliminated. If required, the finance department can then view, amend, decline or authorise the request as appropriate.
